GUIDE LINE FOR PPRCP

The Sumitomo Foundation offers this grant program so that cultural properties outside Japan, which are the common heritage of humankind, may be handed down to future generations.

Subjects of Grant

1. Contents of Projects

(1)	Projects for the protection, preservation & restoration of cultural properties (i.e., fine arts or historical monuments) outside Japan, which are tangible, old and artistically or academically valuable, and ought to be handed down to future generations.
(2)	Preliminary surveys immediately linked up with the projects as mentioned in 1(1) above.

2. Qualifications of Applicants

(1)	Applicants shall be the owners or administrators of the cultural properties or researchers who will actually conduct preliminary surveys.
(2)	The following are not eligible:
(i)	profit-making corporations
(ii)	individuals who own cultural properties for profit or whose cultural properties are for private use only.

3. Applicable Expenses

(1)	For 1(1) above; expenses directly required for the projects
(2)	For 1(2) above; expenses are applicable only to the extent that they fall under the items set forth in the table below. Applicants should be reminded that the following are not applicable:
(i)	Remuneration for services rendered by applicants and/or their collaborator(s). The term "collaborators" here refers to any researcher who conducts preliminary surveys in collaboration with applicants and may be considered co-author(s) in the event that the results of preliminary surveys are published.
(ii)	Administrative expenses of universities, research institutes, or other organizations to which applicants and/or their collaborator(s) belong.
(iii)	Expenses for procurement of any instrument, apparatus, or equipment for general use such as facsimile machines, copying machines, and the like.

Note: The submission of parallel applications for grants from The Sumitomo Foundation and from governments and/or other private organizations is acceptable.

Outline of Grant Program

1. Grant Budget

(1)	Total budget for fiscal 2010: Approximately \35,000,000.-
(2)	Number of projects to be selected: Approximately 15

2. Duration of Grant

One (1) year, March 2011-March 2012

3. Conditions of the Grant

(1) (i)	Grantees are required to conclude an "Agreement" with The Sumitomo Foundation. In addition, after completion of the projects, grantees are requested to submit a "Project Completion Report" and a “Financial Report” to The Sumitomo Foundation.
(ii)	The results of the projects mentioned in Subjects of Grant 1 (1) above, shall also be reported in a “Restoration Report” by the restorer and/or conservator.
(2)	Concerning fine arts or historical monuments mentioned in 1(1) above, grantees are requested to announce to the public that the project has been funded by a grant received from The Sumitomo Foundation after the completion of the projects.
(3)	The results of preliminary surveys mentioned in 1 (2) above, shall also be published in the form of academic papers or by other means. It must be clearly indicated therein that preliminary survey has been supported with a grant received from The Sumitomo Foundation. In this case, please submit a copy of these papers, etc. to The Sumitomo Foundation.
(4)	In the case that governmental approval is required to receive the funds from this grant and/or to conduct the proposed projects, grantees shall complete all necessary formalities.

Selection Procedure

Applications for this grant will be reviewed for selection by the Selection Committee of The Sumitomo Foundation. The Board of Directors of The Sumitomo Foundation, scheduled to meet in March 2011, will give the final approval in the selection of the projects eligible for this grant. Results of the selection will be reported to applicants by airmail. Please note that The Sumitomo Foundation is unable to respond to any inquiries regarding the reasons for selection. In some cases, The Sumitomo Foundation's staff may make inquiries in person, by E-mail or facsimile concerning applications during such review for selection.

Application Procedures

1. Application Deadline

30th November, 2010 (Tuesday)

Applications shall reach The Sumitomo Foundation on or prior to the deadline.

2. Application Documentation

The following documentation shall be submitted by registered mail to The Sumitomo Foundation:

(1)	The application form prescribed by The Sumitomo Foundation filled out by the applicant: ------One original copy
(2)	A letter of recommendation regarding the proposed project and the cultural property to be preserved and/or restored in any format from a person of high academic standing: ------One original copy
(3)	Color prints, films and digital images stored in floppy disk or CD-ROM that show the state of the cultural property: --- Two or more copies (at least one overall and one close-up view)

3. Request for Application Form

Please write to the address mentioned below.

Application Form is also available in PDF & WORD format and can be downloaded at The Sumitomo Foundation website.

(http://www.sumitomo.or.jp/e/index.htm)

Notes

(1)	The personal information provided in the application is to be used strictly for the purpose of selection as well as notification of the results of selection to the applicants. Please note, however, that the name of grantees (successful applicants), his/her affiliation, title, project name and grant amount will be announced to the public in due course.
(2)	The Application and letter of recommendation shall be written in English and/or Japanese.
(3)	The amount applied for shall be in Japanese yen or in U.S. Dollars. (The grant will be transmitted to your account either in Japanese yen or U.S. Dollars as applied for.)
(4)	None of the application documentations or other materials submitted will be returned to applicants.
(5)	After receipt of applications by The Sumitomo Foundation, confirmation letters or E-mails will be sent to applicants. To confirm safe receipt, please contact The Sumitomo Foundation.

Mailing Address:

The Sumitomo Foundation
1-12-16 Shibadaimon
Minato-ku, Tokyo 105-0012 JAPAN

Phone: 81-3-5473-0161
Fax: 81-3-5473-8471

E-mail: sumitomo-found@msj.biglobe.ne.jp

Instruction Sheet for Application Form

Notes on the Application Form

1.	To complete this Application Form, print or type in black with pen and ink, ball-point pen, typewriter.
2.	The forms other than the Application Form are not acceptable.
3.	"Collaborators" on page 4, means researchers who conduct the preliminary surveys in collaboration with the applicant and may be considered co-author(s) if results of the preliminary survey are published. "Collaborative survey" means conducting of the preliminary survey by the applicant and collaborators who organize a survey group. Please note that "conduct the preliminary survey" means, with respect to concept, methodology, and financing of the preliminary survey, to plan, conduct all or part of, and control all of them.
4.	"Means of Acknowledgement" on page 5 has to explain by what means you will announce to the public that the project has been funded or partly funded by a grant received from The Sumitomo Foundation after completion of the project as shown below: (Example of Advertisement) -This restoration project has been implemented with a grant received from The Sumitomo Foundation. (Example of Means of Display) -The acknowledgment is to be printed on a plate near the object and/or published in the brochure or newsletter. Please note that Grantees are requested to submit to The Sumitomo Foundation a copy of the printed matter bearing acknowledgement, and/or photographs of the signboard, both a close-up of the words printed on it and a shot of the larger setting where it is installed.

Documents to be submitted

1.	The application form prescribed by The Sumitomo Foundation filled out by the applicant in Japanese or English: ----- One original copy
2.	A letter of recommendation regarding the proposed project and the cultural property to be preserved and/or restored in any format from a person of high academic standing: ----- One original copy
3.	Color printings, films and digital images stored in floppy disk or CD-ROM that show the state of the cultural property or areas of the surveys: ----- Two or more copies (at least one overall and one close-up view)

Applicable Expenses

Applicable Expenses

Remarks

Remuneration:
① Survey Cooperators

② Survey Assistants

③ Other Third Parties Remuneration for:

① Cooperation/advice rendered by third parties other than Applicants and their collaborator(s)

② Assistant work rendered by temporarily-employed third parties

③ Other services rendered by third parties contracted for non-essential parts of the preliminary surveys for
Applicants or their collaborator(s) (e.g., interpretation, translation, stenographing, filling-in of prescribed questionnaires)

Transportation Transportation for business trips (*)

Accommodation Accommodation for business trips

Communication & Transportation ① Communication (e.g., telephone, mail)
② Transportation (e.g., couriers)

Rentals Rental of:

① Instruments/apparatus/equipment (including lease/rental of computer hardware, licensing of computer software use, data handling, etc.) (**)

② Materials (e.g., books, databases)

Procurements Procurement of:

① Consumables and special purpose instruments/apparatus/equipment (e.g., stationery, facsimile paper, copier paper, custom-made goods) (**)

② Materials (e.g., books, databases)

Printing and Dissemination Printing, including copying services, and
publication of survey results

Meetings Rental fee and refreshments for
meetings

Other Expenses Admission fees for research symposia and other expenses, which are to be specified